Admission Procedure

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HOW TO APPLY

(a) Any candidate who wish to join First Degree Programme under Kerala University should compulsorily register online @http://admissions.keralauniversity.ac.in.

(b) The site is optimized with the latest versions of Mozilla firefox, Google Chrome etc.

(c) The candidates are advised to enable “JavaScript” before proceeding with the Registration (d) Read the instructions carefully before proceeding with the registration.

(e) Do not press “back” button during the process of registration.

 Online Registration. The Registration Fee will be as follows: a. For General candidates: Rs 350/- b. For SC/ST candidates: Rs 150/-.The Registration Fee can be remitted either in online mode, or by using a downloaded Chalan `in any branch of State Bank of India’. In case of offline payment, the original pay-in-slip (University’s Copy) from the bank should be kept safely as the same is to be submitted to the Principal at the time of admission. A candidate who does not belong to SC/ST Community will be treated as “General” candidate for this purpose. Candidates shall not remit the fee in any other form like Demand Draft, Cheque etc. Note: The Registration fee once remitted will not be refunded under any circumstances.

.1 Check whether JavaScript is enabled. If not, enable it.

2. The first step of UG online registration process is to click on “Click here for Registration” button available in the home page of the website www.admissions.keralauniversity.ac.in. After that, the candidate has to provide the minimum details like Exam Board, Register Number, Number of Appearances, Name, Date of Birth, Gender, Category and Email id. After entering the required details the candidate will be provided with a unique application number. Note the Application Number and Password you have already entered for future use. This application number and password must be used for all the UG online admission related activities. Till the prescribed date and time, candidates can login to the site with these credentials.

3. Login After generating the Application number the candidate should login with the Application number and Password.

4. Instructions for Online Registration Candidates are advised to read the instructions carefully before registration. After reading the instructions click the “Proceed” Button. Do not press “BACK” BUTTON during Registration.

STEPS FOR THE ONLINE REGISTRATION PROCESS ( 1 TO 7 ).

Step 1: Registration Fee Payment 21 UG Prospectus 2018- Admissions Candidates should pay the registration fee either by using the online payment facility after clicking on “Pay Online” button, or by using a special chalan generated by clicking on “Download Chalan” button. For doing payment using chalan, the candidate should take a printout of the chalan and remit the required fee at any of the SBI branches. After remitting the registration fee, candidate should login once again to their account with the Application number and Password. After login, the candidates are directed to a page for entering the registration fee remittance details. After entering all the required fields, click the “Proceed” Button. If the fee payment is done via online method, the candidate is advised to keep a printout of online payment receipt with themselves at all times.

Step 2 : Candidate Profile Registration Candidate should enter the personal details here. Fields marked with * are mandatory. 1. Name (As in the certificate of the qualifying examination). 2. Date of Birth (dd/mm/yyyy format). 3. Gender (Choose Male/Female/Transgender). 4. Keralite: Whether Keralite or not? (See prospectus clause 5.3) 5. Nationality: Whether Indian or not? 6. Contact Mobile No: Enter Mobile Number. 7. Land Phone: Enter Land Phone Number with STD Code. 8. Email: Enter Email id. 9. Address: The candidate has to provide permanent address for communication. 10. Religion: Select your religion. 11. Caste: Select caste. 11 a. Creamy layer : Select the Creamy layer/Non Creamy layer. If the candidate choose Non Creamy layer, he/she has to submit certificates to support the claim at the time of admission. 12. Communal Reservation Category: Based on the caste, the system will automatically populate the reservation category. 13. Allotment Category: Based on the caste and creamy layer status, the system will automatically populate the allotment category. It is to this category that the candidate will be considered for allotment. 14. OEC: It mentions to claim OEC candidates only. If the candidate chooses YES, he/she has to submit certificates to support the claim. 15. Differently Abled (Persons with disabilities): It mentions to claim reservation seats for persons with disabilities. If the candidate chooses YES, he/she has to submit certificates to support the claim. 16. BPL: It mentions to claim reservation seats for forward community candidates who are economically backward. If the candidate chooses YES, he/she has to submit certificates to support the claim. 18. Special Reservation: Candidate can claim if he/she has any weightage for NCC, NSS or Ex-servicemen/ Widows / Children of Jawans. Documents should be available with candidate to support the claim. (See prospectus clause 6.1.1) 19. Reservation for Nominees : (See prospectus clause 4.1.1) 20. Are you interested to apply in Self Financing colleges & UIT: If the candidate mentions ‘YES’, he/she can apply for admission in Self Financing Colleges & UIT also in addition to Government and Aided colleges. If the candidate mentions ‘NO’, he/she can apply for admission in Government and Aided colleges only. 21. Have you represented any sports competitions? : The candidate can select ‘YES’ if he/she has won in sports competitions at District/State/National level and also mention the sports item. After filling this candidate profile, the candidate can continue registration by clicking button “Save and Continue”. It directs to a page, Academic Profile Registration.

Step 3 : Academic Profile Registration. UG Prospectus- 2018 Admissions Enter mark details of the qualifying examination of the candidate. i. Type of Examination: Regular, Part ii. Board of Study: Select HSE-Kerala, VHSE any other board, he/she have to produce Eligibility Certificate for admission in University of Kerala. iii. Stream: Stream of study like Science, Human iv. Year of Passing: Select the year of passing of qualifying examination v. Number of Appearances: The number of chances taken to complete the qualifying examination. vi. Examination Register Number: The Register number of qualifying vii. Pre-knowledge of Arabic: If the candidate has pre level, click yes. This is applicable for only those who wish to take admission for BA Arabic course. viii. Mark Details: Choose appropriate Mark System. If the candidate has studied under Grade system, It is his/her responsibility to convert his/her grades into marks by following the directions from his/her board of study and produce the valid documents at the time of ad THE CANDIDATE HAS TO FILL THIS PAGE FROM TOP TO BOTTOM, ONE BY ONE. The page automatically gets populated according to the Board selected by the candidate. The Candidate has to fill the correct details of marks obtained and maximum marks as in the certificate. After filling the above details click “Save and Continue” button for submitting these details.

Step 4 : Upload photo and Signature Photo [with 150px X 200px (WIDTH X HEIGHT), 40kb, .jpg format only]. Photo must be clear and with light background. Signature [with 150px X 60px (WIDTH X HEIGHT), 40kb, .jpg format only]. For uploading photo and signature, select the image file on the PC using “Browse” b photo and signature, click “Continue” button for further registration.

Step 5 : Add and Change Options • Candidates can select options of their choice which are to be done very carefully. Here student can select Course and College of their choice and click “Add Option” button to confirm it. A student can add up to a maximum of 20 options in Courses and Colleges they wish to join. • The preference numbers along with the selected options shows the priority of options. So candidate must be very careful in prioritizing their options. The steps involved in changing the preference of options are summarized below. a. Click on the option to be changed b. Suppose the candidate wants to change preference to a higher one (eg: be changed to the one with preference no 2), click the row with the option to be moved, click Up arrow ( once so that it will be changed accordingly. By clicking the down arrow ( preference to a lower one. If option 5 is to be brought to 2, the up arrow has to be clicked thrice. Existing option can be deleted by clicking the ( c. DO NOT FORGET to click the button ‘Save & Refresh Options’ to finalize selected options. If any alteration is made in the selected option list, DO NOT FORGET to click ‘Save & Refresh Options’ button.

Step 6 : Verify The Application The candidate can verify/edit the submitted application again before taking its print out. The candidates cannot edit some specific fields in each

Step 7 : Print out of completed application form Click the ‘Print Completed Application’ button to take the print out of the completed application form. The Registration process is completed only after taking the print out of the completed application form. 22 fying examination of the candidate. i. Type of Examination: Regular, Part-time or Open school. Kerala, VHSE-Kerala, ISC, CBSE or THSE. If the candidate has studied in any other board, he/she have to produce Eligibility Certificate for admission in University of Kerala. iii. Stream: Stream of study like Science, Humanities, Commerce iv. Year of Passing: Select the year of passing of qualifying examination v. Number of Appearances: The number of chances taken to complete the qualifying examination. : The Register number of qualifying examination. (ie, +2 level) knowledge of Arabic: If the candidate has pre-knowledge of Arabic in secondary or higher secondary level, click yes. This is applicable for only those who wish to take admission for BA Arabic course. ls: Choose appropriate Mark System. If the candidate has studied under Grade system, It is his/her responsibility to convert his/her grades into marks by following the directions from his/her board of study and produce the valid documents at the time of admission.

THE CANDIDATE HAS TO FILL THIS PAGE FROM TOP TO BOTTOM, ONE BY ONE.

The page automatically gets populated according to the Board selected by the candidate. The Candidate has to fill the correct details of marks obtained and maximum marks as in the certificate. After filling the above details click “Save and Continue” button for submitting these details.

Step 4 : Upload photo and Signature px X 200px (WIDTH X HEIGHT), 40kb, .jpg format only]. Photo must be clear and with light background. Signature [with 150px X 60px (WIDTH X HEIGHT), 40kb, .jpg format only]. For uploading photo and signature, select the image file on the PC using “Browse” button. After uploading the photo and signature, click “Continue” button for further registration.

Step 5 : Add and Change Options Candidates can select options of their choice which are to be done very carefully. Here student can ge of their choice and click “Add Option” button to confirm it. A student can add up to a maximum of 20 options in Courses and Colleges they wish to join. The preference numbers along with the selected options shows the priority of options. So candidate must be very careful in prioritizing their options. The steps involved in changing the preference of options are summarized below. a. Click on the option to be changed b. Suppose the candidate wants to change preference to a higher one (eg:-option with preference no.3 need to be changed to the one with preference no 2), click the row with the option to be moved, click Up arrow ( nce so that it will be changed accordingly. By clicking the down arrow ( ), the candidate can bring the preference to a lower one. If option 5 is to be brought to 2, the up arrow has to be clicked thrice. Existing option can be deleted by clicking the ( ) button link. c. DO NOT FORGET to click the button ‘Save & Refresh Options’ to finalize selected options. If any alteration is made in the selected option list, DO NOT FORGET to click ‘Save & Refresh Options’ button. candidate can verify/edit the submitted application again before taking its print out. The candidates cannot edit some specific fields in each section.

Step 7 : Print out of completed application form Click the ‘Print Completed Application’ button to take the print out of the completed application form. The Registration process is completed only after taking the print out of the completed application form. Kerala, ISC, CBSE or THSE. If the candidate has studied in any other board, he/she have to produce Eligibility Certificate for admission in University of Kerala. v. Number of Appearances: The number of chances taken to complete the qualifying examination. examination. (ie, +2 level) knowledge of Arabic in secondary or higher secondary level, click yes. This is applicable for only those who wish to take admission for BA Arabic course. ls: Choose appropriate Mark System. If the candidate has studied under Grade system, It is his/her responsibility to convert his/her grades into marks by following the directions from his/her board of THE CANDIDATE HAS TO FILL THIS PAGE FROM TOP TO BOTTOM, ONE BY ONE. The Candidate has to fill the correct details of marks obtained and maximum marks as in the certificate. After filling the above details click “Save and Continue” button for submitting these details. px X 200px (WIDTH X HEIGHT), 40kb, .jpg format only]. Photo must be clear and with light background. Signature [with 150px X 60px (WIDTH X HEIGHT), 40kb, .jpg format only]. For utton. After uploading the Candidates can select options of their choice which are to be done very carefully. Here student can ge of their choice and click “Add Option” button to confirm it. A student can The preference numbers along with the selected options shows the priority of options. So candidate option with preference no.3 need to be changed to the one with preference no 2), click the row with the option to be moved, click Up arrow ( ) ), the candidate can bring the preference to a lower one. If option 5 is to be brought to 2, the up arrow has to be clicked thrice. Existing c. DO NOT FORGET to click the button ‘Save & Refresh Options’ to finalize selected options. If any alteration is made in the selected option list, DO NOT FORGET to click ‘Save & Refresh Options’ button. candidate can verify/edit the submitted application again before taking its print out. The candidates Click the ‘Print Completed Application’ button to take the print out of the completed application form. The Registration process is completed only after taking the print out of the completed application form. 23 UG Prospectus 2018- Admissions Candidates are instructed to submit their application online within the time schedule specified, through admission portal. DO NOT SEND ANY HARD COPIES TO THE UNIVERSITY. The hard copy of the online application with supporting documents should be kept by the candidate and it has to be submitted at the time of admission in the respective college. THE CANDIDATE WHO HAS FAILED TO PRODUCE THE PRINTOUT OF THE APPLICATION FORM AT THE RESPECTIVE COLLEGE SHALL NOT BE CONSIDERED FOR THE ADMISSION. a. Go to the website http://admissions.keralauniversity.ac.in and enter the application number, and Password which is given as password in the Applicant Login section. b. A valid applicant will be directed to his/her home page with a group of navigation links (My Home, Index Mark, Allotment, Completed Profile, Password and Logout). In the link ‘My Home’ the applicant can view the status of the application. c. The candidate is advised to use the ‘Logout’ link at the time of exit from his/her Home Page. Updating the information and options already given online. A candidate can edit some of the information given at the time of registration, by entering the Home Page using his/her application number, password (Date of Birth given as default password) as per the following procedure: a. Go to the website http://admissions.keralauniversity.ac.in and enter the application number, and Date of Birth which is given as password in the Applicant Login section. (Date of Birth in the format dd/mm/yyyy). It is advised to change the password immediately using the link “ PASSWORD ” to prevent any type of intrusion by any unauthorized person. The candidate should note down the password and application number. b. A valid applicant will be directed to his/her home page with a group of navigation links (My Home, Index Mark, Allotment, Edit Profile, Completed Profile, Password and Logout). In the link ‘My Home’ the applicant can view the status of the application. Click the ‘Preview & Print Completed Application’ button to view /print the application. c. For updating the personal profile, the candidate has to go to the ‘Completed Profile’ link where he/she can edit some of the information given at the time of online registration. d. Using the link ‘Academic Profile’ the candidate can change the details of Qualifying Examination except Board, Register Number, Year of passing of Qualifying Examination and the name of the subjects passed. e. The link ‘My Options’ is provided for the candidate to add/delete/change the preference of the options. f. If the candidate wishes to change the existing password, he/she can use the link ‘Password’. g. After making all the changes, the candidate can take the latest printout from ‘Completed Profile’ page. h. The candidate is advised to use the ‘Logout’ link at the time of exit from his/her Home Page 7.4 Submission of Printout of Application and other documents. Note: The candidate NEED NOT SUBMIT the print out of the online applications and other documents to the University. A copy of the printout of the application has to be retained by the Candidate which has to be produced before the Principal, at the time of admission. The original of all certificates shall be produced before the Principal.

 ONLINE CENTRALIZED ALLOTMENT PROCESS

Trial Allotment: A trial allotment will be conducted to give an idea about the chances of getting allotment to a Programme and college, based on the options registered and the rank of UG Prospectus- 2018 Admissions 24 the candidate. The trial allotment does not guarantee the candidate, a seat in a College or a Programme.

First Allotment: After the trial allotment and the period earmarked for revising options, the first allotment list will be published in the website http://admissions.keralauniversity.ac.in on the date to be notified. The allotment list will show the personal details, the college and the Programme to which the candidate is allotted to and the fee to be remitted. The candidate has to download the allotment memo which has to be produced before the Principal at the time of admission, from website after entering details of the prescribed fee as per the procedure mentioned in clause

. The candidates who get allotment have to remit the University fee as per the procedure mentioned in clause 8.2 and ensure their seat, and those who fail to remit the fee in time will not be considered for further allotment.. The candidates will have to follow the notification of the University with regard to the date of admission in the concerned college. 8.2 Remitting of fee

The fee due to the University for the Programme will have to be remitted either online (e-payment) or offline payment in any branch of State Bank of India using the special Chalan of Kerala University available in the ‘Allotment’ page of valid applicant’s homepage in the website (http://admissions.keralauniversity.ac.in). In the case of offline payment, the original pay-in slip from the bank should be produced in the college at the time of admission. The candidate without the original pay-in-slip will not be allowed to join the college. The candidates should keep the original pay-in-slip after verification in the college. It will be required for further allotment, if any. Note: The University fee once remitted will not be refunded. 8.2.2 Candidates SHALL NOT remit the fee in any other form like Demand Draft, Cheque etc. 8.2.3 Those candidates who do not remit the fee on or before the date specified and in the specified method vide Clause 8.2.1 will lose their current allotment as well as the eligibility for further allotments. 8.2.4 SC/ST/OEC candidates, who get allotment, shall remit a total amount of Rs. 840 (Rs.200 towards eligibility fee, Rs.100 towards matriculation fee and Rs.300 towards Recognition fee and Rs 240/- for Medical cum Accident Insurance Policy) as described under Clause 8.2.1. Fee remitted by way of Demand Draft/Cheque/etc. will not be accepted under any circumstances. 8.3 Downloading Allotment memo After remitting University fee for the prescribed Programme, candidates can Login to their homepage using their application number and password for downloading the memo. Using the link ‘Allotment’ the applicant can view his/her allotment details. After furnishing the details of University fee for prescribed Programme, the student can download allotment memo which has to be produced before the Principal at the time of admission. 8.3.1 Those candidates who do not remit the fee on or before the date specified and in the specified method vide Clause 8.2.1 and enter the details in the Website will lose their current allotment as well as the eligibility for further allotments. 8.4 Cancellation/Activation of options after the first allotment: Candidates who remit the fee as per the first allotment within the prescribed time limit will have the facility to cancel/activate their higher options before the second allotment during a specified period which will be notified. 8.4.1 After the first allotment, the options below the ‘allotted one’ of the candidate will automatically be removed from the option list of the candidate. For example, if a candidate had registered 20 options in all, and if he/she is allotted his/her 10 th option, all options from 11 to 20 will be automatically removed from the option list. Options from 1 to 9 will remain valid and will be considered for future allotments. He/she may cancel/activate any options among the remaining options as per his/her desire. But the candidate will not be permitted to register any fresh options to the existing ones. 8.4.2 Existing options registered by the candidate, available in the Home Page, can be cancelled one by one by clicking the “ CANCEL ” button shown against each option or all higher options can be cancelled by clicking “ CANCEL ALL HIGHER OPTIONS ” button, if the candidate 25 UG Prospectus 2018- Admissions desires so. Option once cancelled can be activated again using “ ACTIVATE ” button, within a specified time period. 8.4.3 If a candidate is satisfied with an allotment and does not want to be considered again for further allotment(s), he/she must cancel all the remaining higher options. A candidate retaining all or any of his/her higher options after an allotment, is bound to accept the new allotment, if any, failing which, he/she will lose the existing allotment as well as the new allotment; moreover he/she will not be considered for any further allotments. 8.4.4 The facility for cancellation/activation of options will be available during the notified period only. 8.5 Second/Further Allotment and Remittance of Fee: The second/further allotment list will be published on the date to be notified. A candidate who gets an allotment at any stage will have to remit the prescribed fee for the course allotted, through the method specified in Clause 8.2.1 The candidates need to remit the fee due to the University only once during this process of allotment which would confirm their seat in any of the colleges as per their preference and eligibility. Note: The date of reporting to the college concerned for taking admission will be notified in due course. 8.6 Post Allotment Activities: 8.6.1 Reporting at the College: Candidates who get allotment will have to report before the Principal/Head of the College/Institution concerned for admission on the dates notified, with the following documents: a) Print out of completed online application generated by the Candidate. b) Fee receipt (Original copy) towards Registration fee c) Allotment Memo (Latest) d) Original mark list of the qualifying examination e) Fee Receipt (Original Copy) towards special fee affiliation, matriculation, recognition, eligibility fee f) Certificate to prove date of birth g) TC from the Institution last attended h) Course & Conduct Certificate i) Original Community Certificate/BPL Certificate j) Non creamy layer Certificate in the case of SEBC/ OEC candidates. k) Original certificates to prove the claim for grace marks, if any. l) Eligibility certificate from the University of Kerala in case of candidates who have passed qualifying examination other than HSE/ VHSE conducted by Government of Kerala or the examination conducted by CBSE and CISCE. m) Any other relevant certificate for any claim made in the application. 8.6.2 Verification of Documents: The Principal/Head of the Institution shall be personally responsible for verification and satisfaction of the correctness of the records produced by the candidate at the time of seeking admission in the College/Institution. The candidates should fulfill the eligibility criteria at the time of online registration and all relevant documents shall be submitted at the respective colleges during the time of admission. All candidates securing admission to the FDP should compulsorily remit the university fees (General-1525/-, SC/ST-840/-) in any branch of SBI by downloading the admission fee chalan. SPECIAL INSTRUCTIONS UG Prospectus- 2018 Admissions 26 1. Failure to report for Admission: Candidates who do not take admission on the prescribed date will lose their admission. They will not be considered for any further regular allotments under any stream. 2. Candidates have the freedom to change their password; however, they should take note of the password and application number carefully for future login. 3. Application of candidates who do not register their personal and academic data online and who do not give their options online within the time schedule will not be considered for allotment. No opportunity will be given to incorporate any details after the last date of submission of application. Late or defective application will not be considered under any circumstances. 4. Any kind of false information will lead to cancellation of admission. 5. Any boards, where the grades are awarded instead of marks, the candidates should enter the corresponding marks, while entering the academic data. 6. No rounding of marks / percentage to the nearest whole number will be permitted. 7. The University will not entertain any request for change of the dates of Online Centralized Allotment. 8. Any other item not specifically covered in this prospectus will be decided by the University and that decision shall be final. 9. Preventive measure against ragging: If an applicant for admission is found to have indulged in ragging in the past or if it is noticed later that he/she had indulged in ragging, admission shall be refused or he/she shall be expelled from the educational institution. Any disputes pertaining to allotment/ admission shall fall within the jurisdiction of the Hon’ble High Court of Kerala.

                                                              REGISTRAR UNIVERSITY OF KERALA SH CAMPUS,

                                                                         PALAYAM THIRUVANANTHAPURAM 695 034

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