Admission Procedure

PG AdmissionComments Off on Admission Procedure

HOW TO APPLY

(a) Any candidate who wishes to join PG Programme in colleges affiliated to University of Kerala should compulsorily register online at http://admissions.keralauniversity.ac.in.

(b) The site is optimized with the latest versions of Mozilla firebox, Google chrome etc.

(c) The candidates are advised to enable “JavaScript” before proceeding with the Registration. (d) Read the instructions carefully before proceeding with the registration.

(e) Do not press “back” button during the process of registration.

Online Registration.

The Registration Fee will be as follows:

1. For General candidates: Rs 400/-

2. For SC/ST candidates: Rs 200/-. The Registration Fee can be remitted online or in any branch of State Bank of India using the downloaded Chalan. The original pay-in-slip (University’s Copy) from the bank should be kept safely as the same is to be submitted to the Principal at the time of admission. A candidate who does not belong to SC/ST Community will be treated as “General” candidate for this purpose. Candidates shall not remit the fee in any other form like Demand Draft, Cheque etc. Note: The Registration fee once remitted will not be refunded under any circumstances.

 Check whether Javascript is enabled in your browser.

 The first step of PG online registration process is to click on “Click here for Registration” button available in the home page of the website www.admissions.keralauniversity.ac.in. After that, the candidate has to provide the minimum details like Name, Date of birth, Gender, Category and Email id. After entering the required details the candidate will be provided with a unique application number. Note the Application Number and Password for future use. This application number and password must be used for all the PG online admission related activities. Till the prescribed date and time, candidates can login to the site with these credentials. 3. Login: 34 PG Prospectus 2018- Admissions After generating the Application number, the candidate should login with the Application number and Password. 4. Instructions For Online Registration: Candidates are advised to read the instructions carefully before registration. After reading the instructions click the “Proceed” Button. Do not press BACK BUTTON during Registration.]

 STEPS FOR THE ONLINE REGISTRATION PROCESS ( 1 To 8 ).

Step 1: Payment Two type of Payment method are available. i. Online Mode: The payment can be made either using Net Banking, Debit Card or Credit Card. After the successful online payment, it automatically redirect to the next step for the online registration process. ii. Offline Mode: The payment can also be made using a chalan. You can remit the fees in any of the SBI branches. After remitting the registration fee the user should login again with the Application number and Password. After login, the candidates are directed to a page for entering the registration fee remittance details. After entering all the required fields, the candidates should click on ‘Proceed’ button.

Step 2: Candidate profile Registration Candidate should enter the personal details here. Fields marked with * are mandatory. i. Name (As in the certificate of the qualifying examination). ii. Date of Birth (dd/mm/yyyy format). iii. Gender (Choose Male, Female or Transgender). iv. Keralite : Whether Keralite or not ? (See prospectus clause 5.3) v. Nationality : Whether Indian or not ? vi. Land Phone: Enter Land Phone Number with STD Code. vii. Contact Mobile No: Enter Mobile Number. viii. Email : Enter Email id. ix. Address: The candidate has to provide the permanent address for communication. Providing Mobile Number, Land Phone Number and Email-Id, would enable the candidate for proper communication. (For Emails check Spam folder also). x. Religion: Select your religion. xi. Caste : Select caste. xi (a). Creamy Layer : Select the Creamy layer/Non Creamy layer. If the candidate chooses Non Creamy layer, he/she has to submit certificates to support the claim at the time of admission. This is only for SEBC Candidates. xii. Category: Select Communal reservation category. xiii Allotment Category: Select Allotment category. xiv. OEC: It mentions to claim OEC candidates only. If the candidate choose YES, he/she has to submit certificates to support the claim. 35 PG Prospectus 2018- Admissions xv. Differently Abled ( Persons with disabilities ) : It mentions to claim reservation seats for persons with disabilities . If the candidate choose YES, he/she has to submit certificates to support the claim. xvi. BPL: It is the reservation seats for forward community candidates who are economically backward. If the candidate choose YES, he/she has to submit certificates to support the claim. xvii. Special Reservation: Candidate can claim Special Reservation if he/she has any weightage for NCC, NSS or Kalathilakam/ Kalaprathiba of University of Kerala. Documents should be available with candidate to support the claim. xviii. Reservation for Nominees : (See Clause 3.1.1 in prospectus) xix. Are you interested to apply in Self Financing colleges & UIT: If the candidate mentions ‘YES’, he/she can apply for admission in Self Financing Colleges & UITs in addition to Government and Aided colleges. If the candidate mentions ‘NO’, he/she can apply for admission in Government and Aided colleges only. xx. Have you won any sports competitions? : The candidate can select ‘YES’ if he/she has won in sports competitions at District/State/National/International level and also mention the sports item. After filling this profile, the candidate can continue registration by clicking the button “Save and Continue”. It directs the candidate to “Academic Profile Registration” page.

Step 3: Academic Profile Registration. Enter details of marks obtained by the candidate in the qualifying examination. i. Select the University: Select the name of university from the list (University of Kerala, Cochin University Science and Technology, Kannur University, University of Calicut, Mahatma Gandhi University). If the name of the University is not listed, then select ‘Other’; and enter the name of university. ii. Select the Degree Programme: Select the Degree Programme from the list (BA/B.Sc/B.Com etc). iii. Specialization: Specialization such as English, Physics, Commerce etc. iv. Number of Appearances: The number of chances availed by the candidate to complete the qualifying examination. v. Year of Passing: Select the year of passing of qualifying examination. vi. Examination Register Number : The Register number of qualifying examination. (ie, Degree Level) vii. Mark Details: Choose appropriate Mark System. If the candidate has studied under Grade system in any other University other than University of Kerala , it is his /her responsibility to convert his/her grades into marks by following the directions from his/her University and produce the valid documents at the time of admission. He/She should specify the additional qualifications, he/she is having from the list given. 36 PG Prospectus 2018- Admissions

Step 4: Upload photo and Signature: Photo [ 150px X 200px (WIDTH X HEIGHT), 40kb, .jpg format only] must be clear and with light background. Signature [with 150px X 60px (WIDTH X HEIGHT), 40kb, .jpg format only] must be clear. For uploading photo and signature, select the image file on the PC using “Browse” button. After uploading the photo and signature, click “Continue” button for further registration.

Step 5: Add and Change Options. Candidates can select options of their choice. Options should be given very carefully. Here student can select Course and college of their choice and click “Add Option” button to confirm it. A student can select up to a maximum of 20 options in courses and colleges they wish to join. The steps involved in registering of options are summarized below: a. Choose the stream (MA/ MSc/ M Com.) b. Choose the programme (Sociology, Zoology, etc.) c. Select the College, where the chosen programme is offered. d. Click the button ‘Add Option’. The college which is selected first will be the ‘first option’ of the candidate for that Programme. e. The Programme and college will be displayed below. A candidate can register all the available options by repeating the steps given above, if he/she desires so. However, it is not compulsory that he/she should exercise all the options. The candidate is advised to give option to colleges / courses depending upon his/her interest. The preference numbers along with the selected options shows the priority of options. So candidate must be very careful in prioritizing their options. The steps involved in changing the preference of options are summarized below. a. Select the option to be changed. b. Suppose the candidate wants to change preference to a higher one (eg:-option with preference no.3 need to be changed to the one with preference no 2), click the row with the option to be moved, click Up arrow ( ) once, so that it will be changed accordingly. By clicking the down arrow ( ), the candidate can bring the preference to a lower one. If option 5 is to be brought to 2, the up arrow has to be clicked thrice. Existing option can be deleted by clicking the ( ) button link. c. DO NOT FORGET to click the button ‘Save & Refresh Options’ to finalize selected options. If any alteration is made in the selected option list, DO NOT FORGET to click ‘Save & Refresh Options’ button. After adding all the options click “Preview and Verify Completed Application” button for further registration.

Step 6: VERIFY THE APPLICATION The candidate can verify/edit the submitted application before taking the print out of the completed application form. After clicking the ‘Print Completed Application’ button, no changes can be made in the submitted application form.

Step 7: Print out of completed application form 37 PG Prospectus 2018- Admissions Click the ‘Print Completed Application’ button to take the print out of the completed application form. The Registration process is completed only after taking the print out of the completed application form. Those candidate who have not taken the print out of the completed application form will not be considered for the admission. Candidates are instructed to submit their application online within the time schedule specified, through the admission portal. DO NOT SEND HARD COPIES TO THE UNIVERSITY. The hard copy of the online application with supporting documents should be kept by the candidate and it has to be submitted at the time of admission in the respective college. THE CANDIDATE WHO HAS NOT TAKEN THE PRINTOUT OF THE APPLICATION FORM, WILL NOT BE CONSIDERED FOR ADMISSION AND THIS ONLINE APPLICATION WILL BE REJECTED WITHOUT ANY NOTIFICATION. 7.5 Updating the information and options already given online: A candidate can edit some of the information given at the time of registration, by entering the Home Page using his/her application number, and password (Date of Birth given as default password) as per the following procedure: a. Go to the website http://admissions.keralauniversity.ac.in and enter the application number and Date of Birth which is given as password in the ‘Applicant Login’ section. (Date of Birth is in the format dd/mm/yyyy). It is advised to change the password immediately using the link “PASSWORD” to prevent any type of intrusion by an unauthorized person. The candidate should note down the password and application number. b. A valid applicant will be directed to his/her home page with a group of navigation links (My Home, Index Mark, Edit Profile, Completed Profile, Password and Logout). In the link ‘My Home’ the applicant can view the status of the application. Click the ‘Preview & Print Completed Application’ button to view / print the application. c. For updating the personal profile, the candidate has to go to the ‘Personal Profile’ link where he/she can edit some of the information given at the time of online registration. d. The link ‘My Options’ is provided for the candidate to add/delete/change the preference of the Options. e. If the candidate wishes to change the existing password, he/she can use the link ‘Password’. f. After making all the changes, the candidate can take the latest printout from ‘Completed Profile’ page. g. The candidate is advised to use the ‘Logout’ link at the time of exit from his/her Home Page. Note: The candidate NEED NOT SUBMIT the print out of the online application and other documents to the University. A copy of the printout of the application has to be retained by the Candidate. The print out and the original of all certificates shall be produced before the Principal at the time of reporting for admission. 38 PG Prospectus 2018- Admissions

8ONLINE CENTRALIZED ALLOTMENT PROCESS

Trial Allotment: A trial allotment will be conducted to give an idea about the chances of getting allotment to a Programme and college, based on the options registered and the rank of the candidate. The trial allotment does not guarantee admission in a College or a Programme.

First Allotment: After the trial allotment and the period earmarked for revising options, the first allotment list will be published in the website http://admissions.keralauniversity.ac.in on the date to be notified. The allotment list will show the personal details, the college and the Programme to which the candidate is allotted to and the fee to be remitted. The candidate has to download the allotment memo from the above website after entering details of the fee remittance, which has to be produced before the Principal at the time of admission. For online payments, the candidate has to produce online payment receipt at the time of admission. The Memo will be available only after the second allotment. The candidates who get allotment have to remit the University fee as per the procedure mentioned in Clause 8.3 and ensure their admission, and those who fail to remit the fee in time will not be considered for further allotment. The candidates will have to follow the notification of the University with regard to the date of admission in the college concerned. 8.3 Remitting Fee 8.3.1 The fee due to the University for the Programme will have to be remitted either in online mode or in any branch of State Bank of India using the special Chalan available in the ‘Allotment’ page of valid applicant’s homepage in the website (http://admissions.keralauniversity.ac.in.) If the fee is been remitted in a bank, the candidate has to log in using their application number and password and update the chalan details. The original pay-in-slip from the bank should be produced in the college at the time of admission. The candidate without the original pay-in-slip will not be allowed to join the college. The candidates should keep the original pay-in-slip after verification by the college staff. It will be required for further allotment, if any. After remitting the fees, the candidate has to re login and give the fee details to confirm his/her admission. For online payments, the candidate has to only keep online payment receipt to be later produced at the time of admission. Note: The University fee once remitted will not be refunded. 8.3.2 Candidates SHALL NOT remit the fee in any other form like Demand Draft, Cheque etc. 8.3.3 Those candidates, who do not remit the fee on or before the date specified and in the specified method vide Clause 8.3.1 and not entered the remittance details, will lose their current allotment as well as the eligibility for further allotments. 8.3.4. SC/ST/OEC candidates, who get allotment, shall remit an amount of Rs. 100 /- as described under Clause 8.3.1. Fee remitted by way of Demand Draft/Cheque/etc. will not be accepted under any circumstances. 8.3.4 Cancellation/Activation of options after the first allotment: Candidates who remit the fee as per the first allotment within the prescribed time limit will have the facility to 39 PG Prospectus 2018- Admissions cancel/activate their higher options before the second allotment during a specified period which will be notified. 8.3.5 After the first allotment, the options below the ‘allotted one’ of the candidate will automatically be removed from the option list of the candidate. For example, if a candidate had registered 20 options in all, and if he/she is allotted in his/her 10th option, all options from 11 to 20 will be automatically removed from the option list. Options from 1 to 9 will remain valid and will be considered for future allotments. He/she may cancel/activate any options among the remaining options as per his/her desire. But the candidate will not be permitted to register any fresh options to the existing ones. 8.3.6 Existing options registered by the candidate, available in the Home Page, can be cancelled one by one by clicking the “ CANCEL ” button shown against each option. Option once cancelled can be activated again using “ACTIVATE” button, within a specified time period. 8.3.7 If a candidate is satisfied with an allotment and does not want to be considered again for further allotment(s), he/she must cancel all the remaining higher options. A candidate retaining all or any of his/her higher options after an allotment, is bound to accept the new allotment, if any, failing which, he/she will lose the existing allotment as well as the new allotment; moreover he/she will not be considered for any further allotments. 8.3.8 The facility for cancellation/activation of options will be available during the notified period only. 8.4 Second/Further Allotment and Remittance of Fee: The second/further allotment list will be published on the date which will be notified later. A candidate who gets an allotment at any stage will have to remit the prescribed fee for the course allotted, through the method specified in Clause 8.3.1. The candidates need to remit the fee due to the University only once during this process of allotment which would confirm their seat in any of the colleges as per their preference and eligibility. Note: The date of reporting to the college concerned for taking admission will be notified in due course. 8.5 Downloading Allotment memo: After remitting University fee for the prescribed Programme, candidates can Login to their homepage using their application number and password for downloading the memo after the second allotment. Using the link ‘Allotment’, the applicant can view his/her allotment details. After remitting the University fee for prescribed Programme, the student can download allotment memo which has to be produced before the Principal at the time of admission. 8.6 Those candidates who do not remit the fee on or before the date specified and in the specified method vide Clause 8.3.1 and enter the details in the Website will lose their current allotment as well as the eligibility for further allotments. 8.7 Post Allotment Activities: 40 PG Prospectus 2018- Admissions Reporting at the College: Candidates who get allotment will have to report before the Principal/Head of the College/Institution concerned for admission on the dates notified, with the following documents: a) Print out of completed online application generated by the Candidate. b) Fee receipt (Original copy) towards Registration fee. c) Allotment Memo (Latest). d) Original mark list of the qualifying examination and Provisional /Degree certificates. e) Fee Receipt (Original Copy) towards special fee, affiliation fee, matriculation, recognition, eligibility fee f) Certificate to prove date of birth. g) TC from the Institution last attended. h) Course & Conduct Certificate. i) Original Community Certificate/BPL Certificate. j). Non-Creamy Layer Certificate for SEBC candidates. Income certificate for OEC candidates. k) Original certificates to prove the claim for grace marks, if any. l) Eligibility certificate from University of Kerala in case of candidates who have passed the Qualifying Examination from other Universities. m) Migration certificate, if applicable. 8.8 Fees other than the one already paid vide Clause 8.3.1, as applicable to the course /institution, will have to be remitted by the candidate at the time of taking admission in the college. 8.9 Verification of Documents: The Principal/Head of the Institution shall be personally responsible for verification and satisfaction of the correctness of the records produced by the candidate at the time of admission in the College/Institution. The candidates should fulfil the eligibility criteria at the time of online registration and all relevant documents shall be submitted at the respective colleges during the time of admission. The Principal/ Head of the Institution will have the right to deny an allotment/admission if he/ she find any relevant mismatch in the original documents and online data that has affected the allotment process. 8.10 Failure to report for Admission: Candidates who do not take admission on the prescribed date and time in the allotted college will lose their admission. They will not be considered forfurther allotments. 8.11 Cancellation of Higher Options after joining a college: Candidates who join the college on the date specified can cancel their remaining options fully or partially or change the priority of their remaining options before the date specified as per the procedure specified in Clause 8.3. A candidate, not interested in any further allotments, must cancel all his/her higher options before 41 PG Prospectus 2018- Admissions the specified date, failing which, the options will remain live and will be considered for further allotments, if any. All candidates securing admission to the PG programmes should compulsorily remit the University fees in any branch of SBI by downloading the admission fee chalan. 9. SEAT ALLOTMENT PROTOCOL 9.1 Admission & Allotment in Colleges: Allotment of seats in all colleges will be college/ institution wise. 9.2 Allotment in Colleges to Candidates with multiple Claims under Mandatory Quota: All candidates included in the Rank Lists are eligible for allotment under State Merit (SM). Candidates might be entitled for other reservation quotas also under Mandatory Reservation. For example, a candidate may have the benefit of SEBC reservation (EZ/MU/BH/LC/BX) or Scheduled Caste (SC) or Scheduled Tribe (ST) claim. The seats will be offered on the hierarchy of quotas. The hierarchy in order is as follows: (i) State Merit (SM) – All candidates included in the Rank Lists are eligible for allotment under State Merit. (ii) Communal Reservation (SEBC/SC/ST)- A candidate without SEBC/SC/ST reservation benefit will be considered only against the “State Merit” seats wherever available at the time of allotment. Such candidates will be allotted a seat as per the availability of seats. 9.3 Allotments under reservations for persons with disabilities: Candidates may be eligible for reservation benefits under “Persons with Disabilities” in Govt. and Aided Colleges. Such allotments will be made to the colleges where the seats have been identified. 10. Fee to be paid to the University on allotment 10.1 On securing admission, the below mentioned University fee has to be remitted by the Candidates in any branch of State Bank of India using the special chalan of University of Kerala which is available in the ‘Allotment Details’ page of valid applicant’s homepage in the website (http://admissions.keralauniversity.ac.in). The original pay-in-slip (University’s Copy) from the bank should be produced in the college at the time of admission. The candidate who fails to produce the original pay-in-slip will not be allowed to join the college. The candidates should keep the original pay-in-slip after verification in the college. It will be required for further allotment, if any. 1. Medical Inspection fee : Rs.10/- (For Two Years.) 2. Sports Affiliation Fee : Rs100/- ,, 3. University Union Fee : Rs.100 /- ,, 42 PG Prospectus 2018- Admissions 4. Students Aid Fund Fee : Rs.40 / – ,, 5. Medical cum Accident Insurance Policy (for first year) Rs.240 / – 6. Women’s Study Unit Fee : Rs.10/ – (For Two Years.) 7. Students Affiliation fee: (for first year only) Rs. 400/- for MA/MSc/M.Com TOTAL AMOUNT Rs: 900/- U.O No. M&C 2.1393/2008 dated 24-10-2008 (To be remitted only at the time of admission to the Programme and remitted to the KUF in full). SC/ST/OEC students should remit a token amount of Rs 100/- to assure their allotment/ admission. Premium for Medical cum Accident Insurance Policy (for first year) Rs.240/- is also collected along with the token amount, at the time of admission.(UO NO. Ad DI/DSS 2017 dated 07/06/2017). 10.2 Candidates belonging to SC/ST communities allotted against merit seats or against the seats reserved for them are exempted from payment of fee. Candidates belonging to OEC admitted against merit seats or against the un-availed seats of SC/ST are exempted from payment of fee (As per G.O.(M S) No.14/2005/SCSTDD dated 5.4.2005 & G.O.(MS) No.36/07/SCSTDD dated 03.07.2007). Candidates belonging to OEC who were admitted to Government seats through SEBC reservation are also exempted from payment of fee (As per G.O.(MS) No. 50/2006/SCSTDD dated 22.09.2006). 10.3 Claim for fee concession to OEC candidates: Candidates belonging to Other Eligible Communities (OEC) are exempted from payment of fee at the time of allotment to Post Graduate Courses under Government/Community quota irrespective of annual family income as per G.O. (MS) No. 36/07/SCSTDD, dated: 03.07.2007. They should provide Community Certificate from the Village Officer along with the acknowledgement. 10.4 SC/ST/OEC candidates will have to pay the “Caution Deposit” as per rules. 11. Payment of Fee: The fee for a course allotted to the candidate will have to be paid in the prescribed method only (Refer Clause 8.3.1) within the stipulated time. If a candidate is moved to another course in a subsequent allotment, he/she need not remit the University fee again. Candidates getting fresh allotment will have to remit the fees applicable as per the procedure given in clause 8.3.1. 12. OTHER ITEMS 12.1 The whole process of allotment to the PG Degree Courses 2017-18 will be done by the University of Kerala. 43 PG Prospectus 2018- Admissions 12.2 The University of Kerala will not entertain any request for change of any date fixed in the Centralized Allotment Process/Admission, from time to time. 12.3 All disputes pertaining to the allotment for admission shall fall within the jurisdiction of the Hon’ble High Court of Kerala. 12.4 Any other items not specifically covered in this Prospectus will be decided by the University of Kerala and the decision shall be final.

Thiruvananthapuram                                                                                               REGISTRAR

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